If you need to purchase a new copier for your business, every copier has different features, and this can make it difficult to make a choice of what would work best for your company. To help you, below are three things you need to consider when choosing a copier.
Printing Volume
Before you buy a copier, consider how much printing you will do on it. For example, if you often print large volumes, but you purchase a copier that cannot handle large volumes, you will have constant problems with the copier. For example, it may have paper jams, lock up, and more.
If you are not sure what your current printing volume is, talk with your print shop if you have one. If not, you can use audit tools to help you determine this. These tools allow you to review all printed material in the past. You can purchase this software through companies that sell computer software or online.
Multiple Features
There are copiers on the market that do much more than copy. For example, some copiers allow you to print and fax documents. This will let you save money, as you will not have to purchase a separate printer or fax machine to do these things for you. Even if you do not need these features now, you may in the future, so you should consider purchasing a copier that allows you to do these things.
This type of copier would work well if you do not have a lot of room in your office as not having a lot of printers will save you room.
Wireless
Most copiers you buy today will have wireless capabilities, but you should still check before you buy the copier. This is beneficial as people from any area of your company can copy documents, print, etc. on this copier from where they are.
If you do not want everyone in your company to be able to use the copier, there are settings you can use to give different people authorization and others no authorization. This is something to consider if you print out important documents that should not be seen by other people.
Talk with a salesperson at a company that specializes in copier sales. They can go over this information with you in much more details. The salesperson can also give you many more tips to help you make the right choice. The company may also bring the copier to your business and set it up for you.
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